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At National Council of Jewish Women of Canada,
Toronto Section (“Council”), we recognize the importance of privacy
and are committed to maintaining the accuracy, confidentiality and
security of your personal information. This privacy policy describes
the personal information that Council collects, how we manage that
information and the circumstances under which we may disclose that
information. Council’s privacy policy is
based upon the Canadian Standards Association’s Model Code as
well as the requirements of applicable privacy legislation. As this
policy is subject to change due to legal and regulatory requirements,
we encourage you to periodically check our website or call our Privacy
Officer at 416-633-5100 for updates to this policy.
What is personal information?
Personal information is any information about an
identifiable individual, other than an individual’s business title or
business contact information. Personal information (e.g. name,
address, age, credit card information, banking information) does not
include information that cannot be associated with or tracked back to
a specific individual. Information that is publicly available, such as
a telephone book listing, is also not considered to be personal
information.
What
information does Council collect?
Council only collects personally identifying
information about donors, clients, volunteers and event participants
for fundraising, public education and advocacy purposes, program and
service delivery, as well as to establish, maintain and manage our
relationship with you.
Your
provision of personal information to Council means that you agree and
consent that we may collect, use and disclose your personal
information in accordance with this privacy policy. If you do not
agree with these terms, please do not provide any personal information
to Council. Failure to provide your personal information to Council
may prevent us from offering you the services and/or programs you have
requested. We will discuss the impacts of withdrawal of consent with
you at that time.
The information Council collects is the minimum
amount we need to demonstrate and maintain a service, volunteer,
participant, donor or program relationship with you. This includes:
·
contact and identification
information, such as your name, address, telephone number and e-mail
address
·
donation information such as date of
gift, amount of gift, the campaign you contributed to, name of spouse
or partner if it was a joint gift
·
financial information such as your
payment methods and preferences, billing and banking information
(credit card number and expiry date or chequing account transit
numbers, in order to process your donation); for online financial
transactions such as donations and event registrations, we process
standard credit card information (card number, card type and
expiration date) via a secure, 128-bit encrypted Secure Sockets Layer
(SSL) session. SSL is the proven standard for secure web transactions.
·
other personal information used for
purposes that a reasonable person would consider appropriate in the
circumstances (e.g. if you have demonstrated an interest in
participating in fundraising events, such as the Passover Food Drive,
we may send you information regarding other fundraising programs and
services)
Some of the information Council collects is
needed in order to satisfy the requirements of the Canada Customs and
Revenue Agency (CCRA) (e.g. income tax receipts). There are also
circumstances where the use and/or disclosure of personal information
is justified or permitted without consent. These circumstances may
include:
·
where required by law or by order or
requirement of a court, administrative agency or other governmental
tribunal
·
where Council believes, upon
reasonable grounds, that it is necessary to protect the rights,
privacy, safety or property of an identifiable person or group
·
where the information is public
Council generally collects your personal
information directly from you and only with your consent. In addition,
Council will not collect or use personal information about you from a
third party without your express consent. Council will usually obtain
your consent at the time that we collect your personal information. If
the purpose for using your personal information changes from the time
since such consent was obtained, Council will advise you of this
purpose before such use or disclosure.
How does
Council use your personal information?
As explained above, Council uses your personal
information for fundraising, to process donations, to respond to
requests for services and information, and to keep you informed about
Council activities.
We may also use the information you provide to
us in the following ways:
·
to assist in the development of new
programs, events, and services
·
to provide donation recipients with
summary or aggregate information about our donations, programs and
services
·
for internal research purposes
·
to develop advertising based on donor
preferences
When does
Council disclose your personal information?
Council shares your personal information only
with employees and/or volunteers, who require such information to
establish, manage and maintain our relationship with you. We may also
disclose your personal information to third party service providers
whom we engage to mail our fundraising material, process your
donation, or answer your inquiry. These third party providers only
have access to personal information that is needed to perform the
related function and may not use it for any other purpose.
Accuracy of information
Council aims to ensure that any personal
information provided is accurate, complete and current as required for
the purposes for which the information is used.
Retention of personal information
Council keeps personal information only as long
as it is required for the reasons it was collected. The length of time
we retain information varies, depending on the program, service or
event and the nature of the information. The retention period may
extend beyond your relationship with us. When your personal
information is no longer required for Society purposes, the
information is either physically destroyed or deleted.
Links to other websites
Council may provide links to other websites,
which Council believes, may be of interest to you. As Council has no
control over the content of any of these websites, these links may be
updated or deleted, as Council deems appropriate.
Please be aware that Council is not responsible
for the privacy practices of other websites that we link to. We
encourage you to read the privacy statements of each and every website
that requests personal information from you.
Inquiries and requests for access
If you have any questions about this privacy
policy, or would like to access your personal information, please
contact our Privacy Officer. Please note that as we cannot
guarantee the security of Internet mail, all formal requests to access
personal information should be made in writing.
Privacy Officer
National Council of Jewish Women of Canada, Toronto
Section
4700 Bathurst Street
Toronto, Ontario
M2R 1W8
info@ncjwc-ts.org
If you are not happy with the way that Council
has handled your inquiry, or have a concern about Council’s privacy
practices that you feel we have not addressed satisfactorily, you can
contact the Privacy Commissioner of Canada at:
112 Kent Street
Ottawa, Ontario
K1A 1H3
Tel: 1 800 282-1376
Fax: (613) 947-6850 |
